DET / TAFE Web Sites Privacy Statement
The Department of Education and Training ('the Department'), including TAFE NSW, is subject to the NSW Privacy and Personal Information Protection Act 1998. The Department's Privacy Code of Practice produced in accordance with section 31 of the Act indicates how the Department will comply with the Information Protection Principles (IPPs) in the NSW Privacy and Personal Information Protection Act 1998 and any modifications to the IPPs as they apply to the Department.
The following sets out how the Department will deal with personal information related to the content and use of its web sites. This statement applies to all pages on the Department's or TAFE NSW site, unless otherwise indicated.
1. Collection of personal information
Information Automatically Logged
The Department may make a record of your visit and logs any of the following information for statistical and business purposes - the user's server address, the user's domain name, IP address, the date and time of the visit, the pages accessed and documents downloaded, the previous site visited and the type of browser used.
If you send us a message, the Department may record your e-mail address or other information supplied. The Department will gather more extensive information than stated above in the following circumstances:
- unauthorised attempts to access files which are not published Department pages;
- unauthorised tampering or interference with files published on the Department's sites;
- unauthorised attempts to index the contents of Department sites by other web sites;
- attempts to intercept messages of other Departmental users;
- communications which are defamatory, abusive, vilify individuals 'Or groups or which give rise to a suspicion that an offence is being committed;
- attempts to otherwise compromise the security of the web server, breach the laws of the State of New South Wales or Commonwealth of Australia, or interfere with the enjoyment of the Department's web-sites by other users.
Security Information
Department sites have security measures in place to protect against the loss, misuse, and alteration of the information.
A login name and password are required to visit some secure areas, and before personal information is published on the site, visitors are required to enter their password as well. This is to ensure that the information is displayed only to the intended person. You should ensure that your password is kept securely and cannot be discovered by anyone else.
Cookies
The Department's web-sites do not use cookies to collect personal information.
It is possible to disable the accepting of cookies by your web browser, however doing so may restrict your ability to access some web pages.
Registration Forms
If personal information is collected via a website this will be done by sufficiently secure means. Individuals will be provided with alternative means of providing personal information to the Department, other than via the website.
For certain applications, our site's registration forms require users to give contact information (like name and email address), and unique identifiers (like login identification and password).
Feedback forms
Feedback forms are provided by the Department on its web sites to allow users to provide valuable input into the future development of the site and to comment on the provision of services by the Department.
The provision of personal details on feedback forms is optional.
Users may provide personal details for the purpose of receiving a reply to their feedback. This information will only be used for the purpose for which it was provided. We will not add your email address or name to any mailing list.
The Department may publish aggregated information about feedback on the site, to the extent that it does not identify or cannot be used to identify individual users.
External Links
Some Department sites contain links to other sites. The Department is not responsible for the privacy practices or the content of such Web sites.
2. Use of personal information
Personal information you supply on-line will be used by Department staff in conducting the business of the Department. Such uses include matters related to administration, provision of services and the dissemination of information to staff, students and parents.
To improve the services provided, the Department may extract and publish aggregated information about usage patterns from these records. For example, our usage reports may examine trends based on the following information - your server address, your top level domain name (for example .com, .gov, .au, .uk etc), the date and time of visit to the site, the pages accessed and documents downloaded, the previous site visited, the type of browser used and operating system.
Contact information from registration forms is used to get in touch with the visitor to a website when necessary, for example when the visitor is seeking information from the Department.
3. Disclosure of personal information
The Department will not disclose personal information concerning you, including your email address, to parties outside the Department except in accordance with the NSW Privacy and Personal Information Protection Act. Details regarding disclosure of personal information by the Department may be found in the Privacy Code of Practice.
The Department reserves the right to make disclosures to relevant authorities where the use of any of its web-sites raises a suspicion that an offence is being, or has been, committed. In the unlikely event of an investigation, the Department will provide access to data to any law enforcement agency that may exercise a warrant to inspect our logs.
Public Forums
Some Department sites may have chat rooms, forums, message boards, and/or news groups available to its users. Please remember that any information that is disclosed in these areas becomes public information and you should exercise caution when deciding to disclose your personal information.
4. Data quality/access
The Department will always try to maintain accurate, complete and up-to-date information regarding students and staff. The necessary procedures are in place to facilitate amendments and verification of personal information. If you wish to access personal information about you or you think that your personal information retained by the Department requires changing please contact the Department's Freedom of Information & Privacy Unit on 9561 8323.
5. Online transactions
In some cases, the Department's web sites permit users to submit information or conduct transactions for official government, business or legal purposes.
As there may be specific legal provisions relating to the use of information submitted for the purpose of conducting an official transaction with the Department or one of its units, the scope of the user's privacy in those cases will be explained on the transaction page.
6. Updating policy
Due to the developing nature of privacy principles for online communication, this policy may be modified or expanded in light of new developments or issues that may arise from time to time.